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Step-by-step guides to every CoachMax feature, for Org Admins, instructors, mentors, and learners, with screenshots of the real CoachMax.
Your organization may use its own words for Curriculum, Week, Assignment, and Cohort. CoachMax shows those instead.
Getting started
- EveryoneHow CoachMax worksWho does what in CoachMax, from a rubric to feedback a learner can act on.
- Org AdminsSet up your first curriculumName your levels, create a curriculum, and add the assignments you want graded.
- Org AdminsPaste your course (no LMS connection needed)Paste your outline and lessons from anywhere; CoachMax AI builds the curriculum for you to review.
- EveryoneFind your way aroundThe menu, search, notifications, and what a lock on a menu item means.
Curriculum and assignments
- Org AdminsManage a curriculumRename it, turn it on or off, see its learners, and delete it when you're done.
- Org AdminsTell CoachMax about your curriculumSay what kind of curriculum it is, who it's for, and what learners should achieve.
- Org AdminsAdd weeks and assignmentsBuild out a curriculum: weeks, the assignments in each, and what learners see.
- Org AdminsChoose how learners respondQuestions in CoachMax, your own questionnaire, or an open submission with files or video.
- Org AdminsBuild questions and quizzesAsk learners questions of any type, score quiz questions automatically, and let AI help.
Rubrics and grading
- Org AdminsDraft a rubric with AICoachMax reads the lesson and suggests criteria, weights, and levels. You review and publish.
- Org AdminsDraft rubrics for a whole curriculumLet CoachMax AI draft a rubric for every assignment that doesn't have one yet.
- Org AdminsEdit and publish a rubricCriteria, levels, weights, and AI instructions, with a version for every change.
- Org AdminsReview rules, attempts, and notificationsDecide whether results wait for an instructor, how many attempts learners get, and who is emailed.
- EveryoneHow CoachMax gradesWhat CoachMax looks at, how it explains a score, and how fairness is protected.
- Org Admins, LearnersGrade video submissionsLet learners send a video, like a pitch or a presentation, and grade it with your rubric.
Reviewing work
- Org Admins, Instructors, MentorsThe Submissions page and review queueFind what's waiting for review, what's held and why, and every graded submission.
- Org Admins, InstructorsReview and release gradesCoachMax grades first; you review, adjust, and release. Your judgment always wins.
- Org Admins, InstructorsChange a score (override)Replace CoachMax's score with your own, with a reason that's recorded.
- Org Admins, InstructorsWhen CoachMax can't grade somethingRetry the grading, or grade it yourself in one step.
- Org AdminsLet a learner start over (reset a submission)Remove a learner's answers, files, and grade for one assignment so they can submit fresh.
- Mentors, Org AdminsWhat mentors can seeMentors follow learners' work and results without changing grades.
People
- Org AdminsInvite learnersInvite learners by email, choose their curriculum and cohort, and keep track of seats.
- Org AdminsImport learners from a spreadsheetUpload a CSV and CoachMax invites everyone, creates cohorts, and updates people already here.
- Org AdminsOrganize learners into cohortsOne curriculum, many batches of learners: create cohorts and move people between them.
- Org AdminsEnroll or unenroll a learnerAdd a learner to another curriculum, or take them out of one, and keep their work.
- Org AdminsRemove a learner, or delete their dataFree a seat, invite someone back, or erase a learner's data permanently when they ask.
- Org AdminsInvite your teamAdd instructors who review grades and mentors who follow along.
Insights and reports
- Org Admins, Instructors, MentorsYour OverviewWhat's happening in your organization, and what needs you next.
- Org Admins, Instructors, MentorsAnalyticsSee progress, pass rates, and the rubric parts learners find hardest.
- Org Admins, Instructors, MentorsDownload scores and PDF reportsSpreadsheets for records, accreditation, or funders, and PDF feedback reports.
LMS and integrations
- Org AdminsConnect ThinkificBring in your Thinkific courses, lessons, and learners, kept in sync every day.
- Org AdminsConnect TeachableBring in your Teachable school's courses, lectures, and students.
- Org AdminsConnect Canvas, Moodle, Blackboard, D2L, Schoology, or SakaiAdd CoachMax to any LTI 1.3 LMS. Learners open it from their course, and scores go back to the gradebook.
- Org AdminsEmbed buttons in your LMSPut a Submit with CoachMax button inside any lesson page, on any LMS plan.
- Org AdminsThe CoachMax API and webhooksConnect your own systems: send work in for grading and get results back (Enterprise).
Your organization
- Org AdminsYour plan and billingSee what your plan includes and what you've used, and ask to change it.
- Org AdminsMake CoachMax look like you (branding)Your logo, colors, look, banner, menu, and cursor, for everyone in your organization.
- Org AdminsLearner remindersGently bring back learners who have been away with work waiting.
- Org AdminsYour answer, at 100 (setting)Choose when learners can see their own work rewritten to score 100.
- Org AdminsLet CoachMax support into your accountGive our team time-limited access to help, with everything logged.
- EveryoneMessages from CoachMax and email settingsNews, service notices, and reminders: what you get and how to turn things off.
For learners
- LearnersYour home page and curriculumSee what to do next and how far you've come.
- LearnersSubmit your workFind what to do next, answer the questions or upload your file, and submit.
- LearnersSubmit from your LMSYour course is in Canvas, Moodle, Thinkific, or another LMS? Here's how CoachMax fits in.
- LearnersRead your feedbackSee your score, what you did well, and what to improve, for each part of the rubric.
- LearnersAsk CoachMax about your feedbackAsk how to score higher, see a stronger example, or check what to keep.
- LearnersSee your answer at 100See your own work rewritten to reach the top level on every part of the rubric.
- LearnersImprove and resubmitUse your feedback to make your work stronger, and submit again.
- LearnersDownload your feedback as a PDFKeep a copy of your feedback for your records or to share.
- LearnersYour learner profileTell CoachMax about you so feedback fits your real situation.
Account and help
- EveryoneSign in, passwords, and two-factorSign in with a password or an emailed code, and keep your account safe with two-factor.
- EveryoneGetting helpAsk CoachMax Help, report a problem, or email our team.
- EveryonePrivacy and your dataWho can see your work, how it's protected, and how to have it deleted.